Prior to full adoption of Wide Area Workflow (WAWF) the Department of Defense (DoD) required that contractors deliver goods and services on a paper Form DD250, which is entitled the Material Inspection and Receiving Report (MIRR). Contract Line Item (CLIN) data that overflows the DD250 form (blocks 15 through 20) is continued on Form DD250C.

The DD250 form, which at was point was an eight-part form interleaved with carbon-paper, was the receiving document used to record the delivery of goods or services, records pertinent information about the supplies or services, including contract information, delivery date and billing amounts, to name a few. The use of the DD250 as the acceptance instrument of the DoD has been entirely replaced by the WAWF Receiving Report.

DD250 Form

This requirement is triggered by contract clause 252.246-7000 of the Defense Federal Acquisition Regulation Supplement (DFARS) and is spelled out in DFARS Appendix F, which was updated to require that Government acceptance occur in WAWF. This process differs from most commercial transactions in that title to the shipment occurs as soon as Government acceptance occurs, which may take place before shipment takes place in what is referred to as Source Acceptance.

With the advent of Wide Area Workflow (WAWF) the submission of DD250s must occur electronically, with few exceptions. Contractors may use the government’s web application or use a WAWF automation system such as MIL-Comply to create and submit electronic data interchange (EDI) transactions. WAWF is the government’s web-based system for accepting, processing and distributing the DD250. In cases where government acceptance is not required, such as for Fast Pay contracts, the Receiving Report may still be used as a packing list and the printed form of a WAWF Invoice. For more information, see other WAWF Invoice Types (full site).

WAWF offers contractors a number of benefits. The system eliminates document distribution mailing times and improves the accuracy of submissions. Most importantly, contractors using the WAWF system receive timely payments for their services. In the past, both contractors and the government processed DD250s manually. Manual completion, processing and archiving made the submission, storage and retrieval of multiple reports a difficult process. Advances in technology have made electronic processing a cross-industry standard, and today, the electronic submission of the Receiving Report is required in almost all cases.

The DoD Unique Identifier (UID) and Radio Frequency Identification (RFID) mandates require that contractors submit shipment data electronically to the WAWF system. Any more than a few RFID-tagged UIDs in a shipment create a challenge that specialized software is designed to overcome. Mil-Pac’s MIL-Comply software integrates key features to help you get the job done quickly and accurately.

Mil-Pac products, such as MIL-Comply Shipper, support traditional DFARS-compliant DD250 forms that can also be submitted electronically to WAWF. A specialized WAWF version of the DD250 (WA250) includes unique fields that simplify preparation of WAWF Receiving Reports, Invoices and Combos. Both forms fully support UID submission and can automate Mil-Std-129 labeling, including UID and RFID. Intrinsic address and parts databases makes completing forms with common deliverables a snap with our easy to use intuitive software.